What Are Some Great Tips When Managing Email Inbox?

Creating an email management routine might not seem like a worthwhile effort for someone who does not spend too much time on their email inbox. However, some people rely on their emails for communication. Be it work, studies, or exchanges with friends and family, an email comes in quite handy.

It helps when you have things organized. Messy inboxes make it difficult to find what you are looking for if you forget the sender’s name or the message contents, especially if you receive many emails.

If you noticed that your email inbox has become too frantic, and you would like to change that, consider the suggestions below. Some of the suggestions will also help make your emails look more solid.

Add Signatures

Let’s start with signatures. If you are exchanging a quick email with someone you know personally, a signature is not necessary. However, a professional-looking email requires certain elements, and one of those is a signature.

So how does one add or change their current email signature? For example, if you are using Gmail, one of, if not the most popular email service providers, figuring out how to change your email signature in gmail should not be too hard. The same can be said about other services.

When adding or modifying a signature, keep in mind that certain aspects, such as images and fonts, might not appear properly on mobile devices, ruining your image. Thus, it might be better to stick to simple signatures or, at the very least, make sure that they are mobile-friendly.

Try Using Multiple Accounts

For some, receiving and sending all emails on a single account is more convenient. However, separating personal and work emails and having two or more inboxes might be a significant improvement.

It can be too much to go through every email on a single account. Too much clutter makes it difficult to locate the emails you need, not to mention the time you spend going through the messages.

Meanwhile, if there are multiple accounts, you can switch between them and have an easier time. Some people even use their computer for one email account and tablet or smartphone for another.

Set Up Accounts on Smartphone

Speaking of smartphones, you should set up an account on your mobile device regardless if you are planning to use it for a particular inbox. Having an email inbox available on a smartphone will let you quickly check and respond if you do not have access to a computer.

Setting up an email account on your smartphone should not take too long. Also, keep in mind that you can enable notifications to find out when you receive a new email. On the other hand, if there are too many emails coming your way, keeping the notifications on might be too bothersome.

Avoid Subscribing to Random Newsletters

One of the best ways to avoid too much spam on your email account is to avoid subscribing to random junk. After visiting a website, you might get a pop-up notification asking you to enter a giveaway, subscribe to a newsletter for a discount, and so on.

You might be tempted to take advantage of such offers, but if you do, expect to get bombarded with random emails.

After you no longer wish to receive newsletters and other spam, unsubscribe from the list and receive fewer unwanted emails in your inbox.

Use Calendar for Follow-up Emails

Another good piece of advice to consider is to have a calendar as a reminder. Set it up so you do not miss important emails. For instance, you might need to send a follow-up for one of your clients or check with your professor to confirm the date of your next meeting to discuss a project.

Having a calendar that reminds you of these things can be a life-saver in certain situations. Even if you have a reliable memory, it is better to avoid taking unnecessary risks. After all, setting up an email calendar is not difficult.

Check Before You Send

The last thing to note is how important grammar is. Sure, one could argue that casual exchanges between friends and family are fine even if you misspell some words, but what about emails that require professionalism?

You need to be on your toes when writing an important email. Double-check for grammar, so you do not misspell names and make other silly mistakes.

Conclusion